• Privacy Policy of the website
  • Would you like to change your personal data stored on our website? Please fill out the form
  • Would you like to erase the data we process? Please fill out the form

Information about the processing of personal data:

Data protection is our customer-oriented quality standard. The protection of your data and the observance of your rights is an essential concern to us.

With this data protection declaration, we would like to inform all visitors to our website in a transparent manner about the type, extent and purpose of the personal data we collect, use and process and to inform them about their rights.

The use of our website is generally possible without any indication of personal data.

However, if you would like to benefit from the Company’s services via our website, it may be necessary to process your personal data.

In each case, the data you provide when using our services are processed in accordance with the current statutory regulations on data protection.

If the processing of your personal data is necessary and there is no statutory basis for such processing, we generally obtain the necessary consent for the data processing.

As the Company responsible for data processing, we have established technical and organisational measures to guarantee your personal data’s highest possible level of protection.

If you would like to make use of our Company’s services without submitting data for this purpose via the website, it is possible to contact us by telephone.

Where do we obtain your data from?

We obtained your data:

  • directly from you,
  • from publicly available sources, e.g. the National Court Register, the Central Business Register and Information on Business Activity, or other similar sources

Who is the administrator of your data?

Otinus Polska Sp. z o.o. (formerly P.W. REMASZ Michał Obrzut)

ul. Karola Szajnochy 11

85-738 Bydgoszcz Poland

TIN: 764 258 39 75

CRO: 301592281

What data do we process?

The Company processes the following categories of data::

  • contact details;
  • data required for the identification for the purpose of entering into a contract, performing a service and issuing an invoice;

What will we use your personal data for?

We will process your personal data for one or more of the following purposes:

  • to comply with legal requirements regarding employment,
  • for the purpose of performing actions at your request before entering into a contract,
  • for the conclusion and performance of a contract you have entered into with the Company,
  • to comply with a legal obligation to which the Company is subject, such as fulfilling your obligations when issuing an invoice or bill,
  • for the marketing of Company’s products and services,

If you so agree, we will process your data only to the extent that you have agreed for:

  • for the marketing of third parties,
  • to make your personal data available to businesses with which the Company works so that they can use it for marketing purposes,
  • for the following types of market research and opinion polls: quantitative research (surveys and tests) or qualitative research (personal interviews).

Are you obliged to provide personal data?

Within the scope of data processing for the purpose of employment, providing data is obligatory and results from the requirements of the Labour Code Act. Failure to provide the data makes it impossible to be employed by the Company.

Within the scope in which the processing of your data takes place in order to perform a contract with the Company, providing your data is a condition for the conclusion of this contract. Providing the data is voluntary, but it is necessary to conclude and perform the contract. If your personal data are not provided, the contract will not be concluded. Provision of data necessary for issuing an invoice is a statutory obligation and results from the Act on Value Added Tax.

In the remaining scope, providing personal data is voluntary; it is not a statutory or contractual requirement and is not a condition for concluding a contract.

How to withdraw the consent?

You can give all or some of your consent, or none at all.

You may withdraw any consent you have given to the Company in relation to the processing of your personal data at any time without adverse consequences. Simply email, call or send a message by post to the contact details. The will to withdraw consent can be expressed in any way, the only condition being that it must reach us. The withdrawal of consent does not affect the lawfulness of the processing of your data before it was carried out, i.e. until you withdraw your consent, the processing of your data by the Company is legal.

How to contact our Data Protection Supervisor?

You can do so by sending an email to: info@otinus.com

On what legal basis will we process your personal data?

For the processing of personal data in connection with which we obtain the consent of the data subjects, the legal basis is Article 6(1), sentence 1a) of the General Data Protection Regulation.

In case of the processing of personal data necessary for the execution of a contract to which the data subject is a party, the legal basis is provided by Article 6 paragraph 1, sentence 1b) of the Basic Regulation for the Protection of Personal Data. This regulation should also cover data processing events which are necessary for the performance of activities prior to the conclusion of a contract.

If the processing of personal data is necessary for compliance with a legal obligation to which our company is subject, the legal basis is provided by Article 6, paragraph 1, sentence 1c) of the Basic Data Protection Regulation.

If the processing is necessary to maintain a legitimate interest of our Company or of a third party, and if the interests, fundamental rights and freedoms of the data subject do not outweigh the interests mentioned first, then the legal basis for the processing shall be Article 6(1), sentence 1f) of the Basic Data Protection Regulation. The legitimate interests of our Company lie in the performance of our commercial activities and in analysing, optimising and maintaining the security of our Internet offer.

When and to whom may we transfer the data, and to whom will we definitely not transfer the data?

If you agree, we will share your personal data with companies with which the Company cooperates so that they can use it for marketing purposes. We will only share data with those Partners that you have agreed to share your data with.

We may disclose your data to recipients, including companies that cooperate with us and perform tasks on our behalf. In this case, a contract is concluded with these entities to ensure the security of your data. As these entities change frequently, we are unable to provide a complete list of them; if you wish to know who we are currently working with, you can always ask for details.

However, we will not transfer your personal data to a third-party country (outside the European Economic Area)

What can you do with the personal data you have provided us?

You have the right to request from the Company access to your personal data, rectification, erasure or restriction of processing, and we may transfer it to another data controller at your request. With regard to the processing of your data for the purpose of marketing the Company’s own products or services, you may raise an objection.

How long will we keep your data?

Your personal data will be retained for as long as necessary for the completion of the contract between you and the Company or the contract concluded by another party on your behalf, and thereafter for a period of time corresponding to the limitation period for claims that the Company may raise and that may be raised against the Company.

If your personal data will be processed in order to comply with a legal obligation on the administrator, the personal data will be kept for the time necessary to comply with this obligation.

We will process data processed on the basis of consent until you withdraw that consent.

If your personal data is processed based on a legitimate interest of the administrator, where the basis of that processing is the performance of a contract concluded with the Company on your behalf, the data will be processed until the legitimate interest forming the basis of that processing is fulfilled.

Once your personal data are processed based on the legitimate interest of the administrator, where this processing is based on direct marketing of its products and services, your personal data will be processed until you raise an objection.

Where can you complain about the processing of your personal data by the Company?

Currently such complaints can be addressed to the Inspector General for Personal Data Protection. However, we would like to note that soon the appropriate supervisory authority in this matter may be the President of the Personal Data Protection Office.

How will we not process your personal data?

Your personal data are not subject to automated processing (e.g. profiling) that produces legal effects on you or likewise significantly affects you.

What is the right to data transfer? (Article 20 of the General Data Protection Regulation)

You have the right to transfer your personal data, which you have made available to us in a commonly used form, to another responsible entity without harm, if, for example, there is consent on your part and the processing is carried out by automated procedure.

Furthermore, you cannot exercise your right to object when a legal provision stipulates or obliges the collection, processing and use of data.

What is the right to erase personal data? (Article 17 of the General Data Protection Regulation)

You have the right to demand the immediate erasure of your data (“right to be forgotten”) in particular when data collection is no longer necessary, when you have revoked your consent to data processing, when your data are unlawfully processed or have been unlawfully collected and there is a legal obligation to erase the data under European Union or national law.

However, the right to be forgotten does not apply if there is an overriding right to freedom of expression or freedom of information, the collection of data is necessary to comply with a legal obligation (e.g. storage obligations), the deletion of data is impeded by archiving obligations or the collection of data serves the assertion, exercise or defence of legal claims.

What is the right to data rectification (Article 16 of the General Data Protection Regulation).

You have the right to request the immediate rectification of your inaccurate personal data and, having regard to the purposes of the processing, the right to request that incomplete personal data also be supplemented by means of a supplementary declaration.

If you would like to use the right of rectification, you can contact our Data Protection Administrator or the unit responsible for data processing at any time.